MSS
How to Create a New Section (Class)
Issue: You need another section of a course created for the current school year. Solution You can create a new section In School view > Schedule top tab > Sections side tab > Options > Add >Type in Ministry Course Number > Populate other relevant ...
How to Print a Student Birthday List
In the School view > Student top tab > Reports menu > Birthday List option
How to Change Principal Information
Issue: Your school has a new principal and you need to update MSS to reflect the changes. Solution: Go to School view > School top tab > Setup side tab > Details leaf and edit the "Principal > Name" field
Adding a Contact to a Student
Parents and emergency contacts are recorded in the same area of MSS The following standards should be observed when entering contact information: a. Sequence: Set to 0 - 3 if the contact is a parent or legal guardian. Step-parents that are not ...
Adding Report Card Classes to a Student
When a new student is registered, they will need to have report card classes assigned, as well as their homeroom. 1. In the School view, click the Student top tab. 2. Check the box beside the student that requires report card classes. 3. Click the ...
Adding Homerooms to Staff and Students
Adding Homerooms to Staff Schools can add, remove, or modify homeroom information assigned to staff in the school. New staff and the maintenance of staff assignments to schools are managed at the district level. DO NOT add or delete staff from your ...
Entering Addresses in MSS
It is important that addresses are entered using Canada Post address standards. Section 4 of "Canada Post Addressing Guidelines" provides the appropriate abbreviations for street type, direction and unit type. ...
Adding an Alert to Students
Schools can add various alerts to students. Important Note: Legal Alerts: Should only be used for situations where the child's safety is concerned. Medical Alerts: Should only be used for life-threatening health conditions. In the School view, click ...
Managing Student Demographics
Once a student has been enrolled in the school, student demographics must be updated according to the enrollment form completed by the parent 1. In the School view, click the Student top tab. 2. Click the Details side tab to open the student's ...
Transferring and Withdrawing a Student
Transferring a Student Students can be transferred between schools in the same division. Important note: Never set transfer information for a student without a transfer request from the receiving school. Sending School: In the School view, click the ...
Changing a Student Status
In the School view, click the Student top tab. Check the box beside the student that requires a status change. In the Options menu, click Registration > Change Student Status Name: Use the icon to select the student name. Date: Enter the ...
Changing a Student Grade Level
In the School view, click the Student top tab. Check the box beside the student that requires a grade change. In the Options menu, click Registration > Promote/Demote Student In the Promote/Demote Student pop-up window: Name: Use the icon to select ...
Registering a Student
When registering a student, it is critical to have legal documentation in hand and to search for the student using only legal last name, gender, and birthdate. This prevents creating duplicate students in the provincial system. 1. In the School ...
Customizing Filters and Field Sets
Customizing Filters and Field Sets An individual user may have field sets and filters that they use more than others or see filters in the list that they don't use at all. The order in which these appear can be changed for the individual user. ...
Searching Records and Viewing Data
Searching Records and Viewing Data There are a variety of tools used for searching records in MySchoolSask. Search Field The search field appears in the menu bar of every screen in MSS. Entering criteria and clicking the icon will instruct the ...
Navigating MySchoolSask
Levels of Information There are many different ways to move from one area to another, or one record to another, in MySchoolSask. This document will address the most common tools. Some users may see different top tabs and side tabs than others. What a ...
Mailing Address Error (MSS)
There are actually two errors occurring in this error message. The first is "The Address could not be validated. Update address or set the components manually" and "A Canadian Mailing address needs a postal code" The first error "The address could ...
Logging In and Setting Preferences
Logging In When logging in as a student or staff member, use the AASP link. Logging in to MySchoolSask/MonÉcoleSask is expected to be through single-sign-on for the division. Setting Preferences When logged in, click the down arrow beside your name ...
New Student Enrollment Best Practices
Registering a New Student You should only enter the last name, birth date, and gender in the MSS (My School Sask) registration wizard. You can find more steps for registering a student on page 8 in this ...
How to Add a Course Code to Your School
Issue: My course catalogue in MSS is missing a course! Solution: Navigate to Schedule top tab > Courses side tab > Click on Options > Add > In the dialog window (shown in screenshot) search for the course > select the course > click OK Finding a ...
How Report Card & Transcript Definition Works?
The way the report card works is that it first looks at the type of transcript definition that is attached to the transcript record and then it determines how many columns it can post. At the Cyber School when the courses were first set up the ...
How to Set Up Parents for Portal Access
Parent Profile The parent profile needs to have the following information filled in: Emergency Priority Level Legal First and Last Names Relationship Phone Number Preferred Email Check the box for Portal Access Email addresses need to be valid for ...
How to Link Siblings
Issue: You have a student who is not linked to their siblings in MSS Solution: Go to the Student top tab > Student Profile for relevant student > Contacts side tab > Related Students sub-tab > Add from the options menu > select student and assign ...
How to Log On to MSS as a Parent
Issue: You are a parent wanting to log on to MSS Solution: Navigate to https://myschoolsask.ca/aspen/logon.do and enter your parent account login information Your password is case sensitive Your login window should look like this:
How To Find Students Not Enrolled In Your Class
Issue: You want to see students in MSS who are not enrolled in your class Solution: Navigate to the School View > Student top tab in order to see all students in your school When you log onto MSS as a Teacher you are defaulted to Staff View where you ...
How to check parent username and password?
This is a short-coming in the system. Unfortunately, it does not let you email password the 2nd time. But, there is a help guide in the portal called "How to check parent username and password?" If a parent or a student have issue logging in to MSS, ...
Merging Duplicate Parent Contacts
The steps to follow for merging contacts are below: 1. In Division view navigate to > Division TT > Contacts ST 2. Options > Merge Contacts 3. A merge wizard will open, select the magnifying glass beside Name in the Primary area. 4. Search for one of ...
MSS Student & Parent Login Issues
If a parent has problems logging in to the parent portal, please use the Google Form given below to submit a help request: https://docs.google.com/forms/d/e/1FAIpQLSeKOX_wZOHiNRr1gdpPMr2xcswtvyfpYfZCeWjWjlfyLbOVJg/viewform Please use the Form below ...
MSS - Checking Pop-up Blocker
ISSUE: If a window does not show-up or you've clicked on something for example you're searching for a student while doing daily attendance and nothing happens. SOLUTION: Then, the first thing to do is to check if pop-blocker is allowed for MSS. For ...
How to a add course code to your school
If you cannot find a course in your school course catalog, then you need to go to Schedule TT > Courses ST > Click on Blue Options Button > Add > From the dialog window (shown in screenshot) > search for the course > select the course > click OK ...
13 Connecting Siblings (1)
Quick Reference Guide Connecting Siblings Connecting Siblings Siblings can be connected to each other in MSS. The process requires that 2 records exist for each connected sibling. In the School view, click the Student top tab. Click the Contacts ...
Creating Sections (classes) in MSS
Here is the “How to” video for creating a section in MSS. Section means class in MSS. This video will also show you how to add students to a section, and how to drop a section from a student’s timetable. Video link